Exhibitor Information

There are still a few booth spaces available!  If you would like an to request an application and map of booths still available, please email ivma@iowavma.org.  A single booth cost $1,400.

EXHIBIT BOOTH SIZE:
Single Booth size will be 8’ deep and 10’ wide.  Double will be 8’ deep and 20’ wide.
One skirted 6’ table & 2 chairs for single booth. Two skirted 6’ tables & 4 chairs for double booth.
Electricity is part of the booth cost.  
All equipment must be rented from The Iowa State Center. (See Shipping Details)

EXHIBIT SET-UP AND DISMANTLING TIMES:
Set up on Wednesday from 6:00-9:00pm and Thursday from 6:00-7:00am. Exhibitors must be set-up by 7:00am on Thursday.  Dismantle after 3:00 pm on Friday.
 
SHIPPING INSTRUCTIONS:
Display materials may be shipped up to two weeks in advance of the meeting.  Ship to:
Scheman Building
% Iowa Veterinary Medical Association
1805 Center Drive, Suite 102
Ames, Iowa 50011
If you know your booth number, please add that in the shipping information. Questions call: 515/294-8117.
 
Click here to find you booth number.

EXHIBITORS’ HOURS:
The Exhibits will be open – Thursday from 7:30 a.m. to 5:00 p.m. and Friday from 7:30 a.m. to 3:00 p.m.  Exhibitors are also invited to attend the reception on Thursday from 5:00 p.m. to 7:00 p.m.
 
HOTEL ACCOMMODATIONS:
Exhibitor’s representatives are responsible for making and guaranteeing their own reservation.  The Annual Meeting hotel is The Gateway Hotel & Conference Center, Hwy 30 & Exit 146, Ames, (515) 292-8600.
 
ANNUAL MEETING CONSULTANT/CONTACT:
The Iowa Veterinary Medical Association staff will be available throughout the Annual Meeting as well as during set-up and dismantling. 

REFUND POLICY:

  • Exhibitor registration may be canceled with full refund (less a $50 processing fee) provided written notification is received any time up to four (4) weeks prior to the conference start date.
  • A 50% refund (less a $50 processing fee) is available for exhibitor registration, provided written notification is received between four (4) weeks and two (2) weeks prior to the conference start date.
  • No refunds will be granted within two (2) weeks of the conference start date. In the case of an emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the IVMA leadership team following the conference.
  • If the event is canceled by the IVMA, the IVMA will refund 100% of exhibitor fees.
  • Refund requests should be submitted via email to: ivma@iowavma.org


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